Every tool a modern dental clinic needs — patient records, billing, analytics and accountability — in one platform.
DentalKing software brings clinical records, 3D dental charting, scheduling, billing, inventory, SMS messaging, reporting and staff accountability together — so your team works from one intuitive place instead of juggling tools.
Below is everything the platform does, from quick wins to the deep clinical modules.
Everything in
one platform
Complete Clinical Suite
3D dental charting, periodontal and orthodontic records, staged treatment plans, prescriptions, vital signs and imaging — a patient's full clinical picture in one place.
Marketing Insights
Track patient acquisition channels, cost per patient and revenue per channel — and make data-driven marketing decisions to grow your practice.
Online Access
Access your clinic data securely from anywhere. Cloud-based platform with real-time synchronization across every screen and branch.
Digital Consent Forms
Create, sign and store patient consent in seconds — patient, dentist and witness signatures in the chair, or remote signing on the patient's own phone.
Online Quotations
Send priced treatment estimates by email, SMS or WhatsApp — patients accept or decline from their own phone, and accepted quotes convert to invoices in one click.
Consumables & Stock Control
Materials deduct from stock automatically as procedures are completed — batches, expiry dates and true material cost per treatment and clinician, with no stock forms.
Passkeys & 2FA Security
Sign in with fingerprint or face passkeys, add two-factor authentication, get login alerts and see every signed-in device — patient data stays protected.
SMS Patient Messaging
Payment receipts, appointment reminders, recovery tips and secure patient links — every message sent under your clinic's name and recorded in one delivery log.
Activity Logging
Every action taken on the software is logged — who did what, and when. Full accountability and audit trail across all branches.
Built to run
the whole clinic
A closer look
Clinical Care
3D Dental Charting & Examinations
Chart every finding tooth-by-tooth on a photorealistic, interactive 3D dental chart. Diagnoses and planned procedures are color coded for instant identification, and each examination captures the presenting complaint, pain scale and clinical notes — typed or handwritten with a stylus.
- Per-surface charting with color-coded diagnoses and procedures
- Separate permanent and deciduous (baby teeth) charts with FDI numbering
- Double-click any tooth to open a rotatable 3D tooth inspector
- Live DMFT and deft caries scores calculated as you chart
- Periodontal overlay and full chart history on the same chart
- Handwriting input on clinical notes for tablet users
- Prints on your clinic letterhead
Treatment Plans in Stages
Group planned procedures into named stages with target dates, costs and progress tracking — so patients see a clear path and clinicians never lose sight of what's next.
Completed procedures flow straight into billing and deduct consumables automatically, while a daily sweep flags overdue treatment and can SMS the patient a rebooking link.
- Per-stage cost subtotals, progress bars and plan totals
- Mark procedures complete, move them between stages, or complete a whole stage at once
- Book an appointment straight from the plan — with SMS to patient and clinician
- Email a treatment plan stage to the patient with costs
- Automatic overdue-treatment alerts and a full plan history
CBCT & 3D Imaging Viewer (MPR)
Open a full CBCT or CT scan straight from the patient's record and read it in the browser — axial, coronal and sagittal slice views rebuilt from the scan with a linked crosshair, alongside a true 3D reconstruction you can rotate in X-ray or solid view. No separate imaging software, no exports.
Upload a whole scan as a single ZIP of slices and it opens as one volume — files stay encrypted on the server and are decoded securely in the browser. Intraoral 3D scan models (STL and OBJ) open in their own full-screen viewer too.
- Axial, coronal and sagittal views with a shared crosshair and slice navigation
- True 3D volume reconstruction — rotate and zoom in X-ray or solid view
- One brightness/contrast control retunes every view, including the 3D volume
- Draw and measure in real millimetres on any plane — even on anisotropic CBCT volumes
- Annotations save with notes and reappear on the exact slice, with jump-to-slice
- Whole-scan ZIP upload; compressed DICOM formats decode automatically
Periodontal Charting
Record full-mouth pocket charts six sites per tooth — pocket depth, recession, bleeding, plaque, mobility, furcation and more — with clinical attachment level calculated automatically at every site, so it can never be wrong.
- Live gauges: average probing depth, attachment level, bleeding and plaque percentages
- One-click filters to highlight bleeding sites and pockets ≥4mm, 5mm or 6mm
- 2018 AAP/EFP staging and grading with an auto-suggested diagnosis
- Baseline-vs-current comparison with trend charts across every visit
- BPE six-sextant screening built in
- Copy from a previous chart to start a re-evaluation in seconds
Periodontal Risk Assessment (PRA)
Score each patient's long-term gum disease risk on the Lang & Tonetti spider diagram — bleeding, residual pockets, teeth lost, bone loss to age, systemic factors and smoking — and get a recommended recall interval.
- Load values straight from the patient's latest perio chart
- Previous assessment overlaid so progress is visible at a glance
- Implant Disease Risk Assessment (IDRA) for implant patients
- Low / moderate / high rating with a 12, 6 or 3 month recall
- Print or download every assessment as a branded PDF
Supportive Periodontal Therapy (SPT)
Turn pocket percentages into a suggested 3 to 12 month maintenance recall — stepped down automatically for smokers and diabetic patients — with a dated therapy schedule per patient.
- Interval suggestion calculated from sites at 4mm, 5mm and 6mm
- The clinician's own decision is always kept alongside the suggestion
- Interactive mini-chart frozen as a snapshot when the record is saved
- Dated supportive therapy schedule table
- PDF download and letterhead printing
Orthodontic Assessments
A guided six-tab orthodontic workup — histories, extra-oral, TMJ, intra-oral, caries scoring and investigations — everything needed to justify and plan braces or aligner treatment.
- TMJ evaluation: joint noises, tenderness and range of movement
- DMFT and deft caries scoring
- Radiograph request checklist: OPG, cephalogram, CBCT and more
- Handwriting input on every clinical field
- Duplicate an assessment for the next visit; report by clinician, patient or date
Prescriptions & Templates
Write, print and share prescriptions with unlimited medicine lines — dosage, frequency, duration and instructions — and save frequent prescriptions as reusable templates, alongside ready-made system templates.
- Send to patients by SMS, email or WhatsApp as a secure link with PDF download
- Expiry dates printed for the pharmacy; expired prescriptions void automatically
- Void and renew instead of delete — a complete audit trail
- Save any prescription as a template in one click, shareable with colleagues
Vital Signs Monitoring
Record blood pressure, weight, height, temperature, pulse, respiration, BMI, blood oxygen and blood glucose — each reading automatically classified and plotted on trend charts across visits.
- Automatic classification of every reading
- Current, minimum, maximum and average at a glance
- Trend charts over time for every vital sign
Patient Imaging & Media Storage
A per-patient media library for photos, documents, DICOM x-rays and 3D scan models — organized in folders, encrypted at rest, with drag-and-drop bulk upload.
Register your scanner workstations once, and exported x-rays and scans file themselves into the right patient's folder automatically.
- Folder tree with thumbnails, move, rename and delete
- DICOM x-rays — single files or a whole scan as one ZIP — plus STL and OBJ 3D models
- Automatic sync from imaging devices
- Encrypted storage with secure downloads
X-ray Viewer & Annotations
A full-screen viewer with millimetre calibration, slice navigation and side-by-side compare-over-time. Draw, measure and note directly on x-rays — annotations are non-destructive overlays, so the original image is never altered.
- Freehand drawing and calibrated measurements
- Saved annotations with author and timestamp
- Compare images across capture dates
- Works with photos and DICOM images alike
Patient Consents & Remote Signing
Create, sign and store patient consent in seconds and protect your dental clinic from legal troubles.
Use customizable templates and capture patient, dentist and witness signatures in the chair — or send a secure signing link by SMS or email so the patient signs on their own phone, no app required.
- Custom consent templates for any procedure
- Patient, dentist & witness digital signatures
- Remote signing links with a patient-number identity check
- Consent text frozen into the record — exactly what the patient agreed to, forever
- Branded PDF downloads and letterhead printing
Security & Administration
GDPR Tooling: Data Export & Anonymization
Answer a data request properly, in minutes. Export everything your clinic holds on a patient — personal details, medical histories, clinical records, billing, communications and feedback — as a printable report, an Excel workbook or JSON.
For erasure requests, irreversible anonymization permanently removes every direct identifier while clinical and financial records are preserved for legal retention.
- One-click patient data export in three formats: printable, Excel and JSON
- Irreversible anonymization with a typed-confirmation safety gate
- Clinical and financial history preserved for legal retention
- Clinical notes and patient media encrypted at rest
- Every export and anonymization is audit-logged
Extensive Settings & Customization
Tune how the whole software behaves from one settings hub — opening hours, appointment slot lengths, double-booking rules, SMS switches and timings, tax rate, currency, quotation validity, link expiry and login limits — with an explanatory tooltip on every setting.
Your reference lists are yours too: custom diagnoses, complaints, appointment statuses, rooms, procedure groups and specialities, each with its own color — live across the software instantly, no update required.
- Working hours, slot lengths and double-booking rules set per clinic
- On/off switch and timing control for every automatic SMS stream
- Payment methods, currencies and interface languages under your control
- Color-coded custom statuses, rooms, diagnoses and procedure groups
- Changes take effect immediately across every branch
Passkeys, 2FA & Login Security
Staff sign in with a password, a one-time code, or a passkey — fingerprint, face or device PIN — with brute-force throttling and a permanent record of every sign-in attempt.
Each staff member manages their own security: enable two-factor authentication, register passkeys, turn on login alerts and see every device signed in to their account.
- Phishing-resistant passkey sign-in — biometrics never leave the device
- Two-factor one-time codes sent to phone and email at once
- Login alerts with device, IP address and time after every sign-in
- Signed-in device list with automatic session expiry
- Full sign-in and sign-out audit trail with device and location
Scheduling & Patient Flow
Appointments & Live Calendar
Day, week, month and per-room views on a live calendar the whole front desk shares — drag and drop to reschedule, and every change appears on colleagues' screens within a second.
Patients and clinicians get SMS on booking, reschedule and cancellation, plus automatic next-day reminders. A public online booking page lets patients book from real, live availability.
- Drag-and-drop rescheduling with double-booking protection
- Side-by-side room columns, color coded by provider, room or service
- Repeating appointments and recall reviews with your choice of interval — weeks or months
- Custom appointment statuses with their own calendar colors
- Check-in chime alerts to the clinical team
- Outstanding-balance badge right on the appointment
- Add your schedule as a feed to Google, Apple or Outlook Calendar — it updates there automatically
Appointment Reports & Efficiency KPIs
Five dedicated reports turn your appointment book into answers: a filterable appointment list, an efficiency dashboard of KPIs, a recall roster, daily schedule sheets by provider, room or branch, and a no-show & cancellation analysis.
Every card, chart and table on a report is computed from the same filtered rows, so the numbers always agree — and each KPI carries a plain-language tooltip explaining exactly how it's calculated. Print on your letterhead or download any report as Excel or PDF.
- Attendance, cancellation, no-show and late-cancellation rates at a glance
- Wait time, chair time and start delays — including a clinic-only start delay that filters out patient lateness
- Arrival punctuality buckets: early, on time, late and very late
- Recall roster: attended, booked, overdue or not booked, with a compliance rate
- Reminder coverage and average booking-to-appointment lead time
- Per-clinician breakdowns with workload charts
Online Patient Registration
DentalKing Software makes it easy for your patients to register online and get added to your daily queue of patients.
This stress free way will help you and your patients go by the scheduled time without wasting much time. This makes the work of the receptionist easy.
- QR Code Scanning by patients
- Patients can fill their medical history at home through a secure link
- Reduces receptionist's workload
- Ensures timeliness of registration
Queue System
The queue system makes it easy for the receptionist to keep track of who is next, thereby ensuring that others are not skipped in line. New patients are added to the queue automatically.
- Receptionist tracks who is next — nobody gets skipped
- Walk-ins and online registrations join the queue automatically
- Queue visible inside the examination screen, minus patients already seen
- Live check-in alerts with a chime, anywhere in the app
- Attendance reports with daily footfall charts
Patient Engagement
Recovery Tips & Automated Follow-Ups
DentalKing follows up with your patients for you — aftercare and recovery tips after treatment, a "we missed you" rebooking message after a no-show, and an invitation to rate their visit the day after.
Each message stream has its own on/off switch and timing, messages are grouped so a four-filling visit sends one message not four, and patient ratings stay private to your practice.
- Editable aftercare message per procedure group, with starter templates included
- Missed-appointment recovery SMS carrying your online booking link
- Private 1–5 star patient ratings with per-provider satisfaction reports
- Send tailored pre-treatment tips or aftercare from the treatment plan
- SMS and email, based on the contact details each patient has
Billing & Finance
Seamless Clients' Payments
It is so simple for the front-desk person to receive payments from clients. Transactions made in error can be reversed provided the person has been assigned that permission.
In order to foster transparency, patients who make payments receive SMS message of transaction details including total amount, amount paid, amount remaining, paid by, received by, date of transaction and clinic's branch where transaction took place.
- Full payment, part payment and credit checkouts with per-invoice balances
- Completed treatment plan procedures flow into the cart automatically
- Permission-gated reversals with a typed reason and dedicated audit reports
- Per-branch price overrides and bulk repricing
- Printable receipts, reprintable any time from payment history
Quotations Patients Can Accept Online
Send a professional, priced treatment estimate by email with a branded PDF, by SMS, or by WhatsApp — and let the patient accept or decline it from their own phone through a secure link.
Quotes expire automatically with reminder SMS beforehand, edits create new versions instead of rewriting history, and an accepted quote converts to an invoice in one click — so you finally know your quote-to-treatment conversion rate.
- Draft → sent → accepted / rejected / expired lifecycle
- Secure patient accept/decline link with an identity check
- Automatic expiry with pre-expiry reminder SMS
- Version history and a full audit timeline per quotation
- One-click Record As Sale straight into the payment cart
- Quotation report with live conversion rate
Insurance & Claims
DentalKing comes with an insurance module where you can add and manage the insurance providers that you work with. We have also provided a claim form to fill out all treatment details for the insurance provider.
- Manage insurance companies with logos and contacts
- Insurer and membership ID auto-fill from the patient's record
- Record claims from your live services price list
- Printable claim summaries
- Claims report by date range, patient and insurer
Services Inquiry
The services inquiry module is for situations where a patient or potential patient of your dental practice requests a formal services lists with prices so they can submit to their employer, spouse, son, daughter or family member who will be taking care of the cost of the procedure or service.
DentalKing software also comes with a report on the services inquiries that you received within a timeframe. You can even call the number of the person who requested the inquiry if there is delay.
- Build a priced quote from your live price list in seconds
- Unique inquiry code and a printable letterhead slip
- Quoted prices are snapshotted — later price changes never rewrite a quote
- Works for non-patients, insurers and employers
Inventory & Lab
Consumables & Stock Control
Track the materials your clinicians use — gloves, anesthetic, composites — as batches with unit costs, expiry dates and suppliers, with reorder-level highlighting so low stock is visible at a glance.
- Categories, suppliers and a barcode-ready item catalogue
- Stock receipts with expiry date and unit cost per batch
- Purchase orders with receiving, statuses and PDF documents
- Live stock-on-hand with value and earliest expiry per item
- Stock and purchase order reports downloadable as Excel and PDF
Automatic Usage Tracking
When a clinician completes a procedure, DentalKing deducts the materials that procedure consumes automatically — closest-to-expiry batch first — and attributes the usage and its cost to the health professional. True material cost per treatment, with no stock forms to fill.
- Service recipes define what each procedure consumes
- First-expiry-first-out batches with cost frozen per batch
- Usage ledger of every deduction, waste entry and adjustment
- Shortfall tracking so reports show real demand
- Adjust or undo entries — stock returns to the right batch
Utilization & Inventory Reports
See exactly what each health professional used and what it cost over any period — quantity, cost, waste and shortfall per clinician — plus stock, usage and purchase order reports for the whole practice.
- Health professional utilization report with cost totals
- Consumable usage and stock reports with Excel and PDF export
- Purchase order register: ordered vs received vs outstanding
- Retail stock summary reconciling received, sold and adjusted
Dental Lab Case Tracking
Create a lab job — crown, denture, aligner — attach the digital scan and case photos, and DentalKing emails the lab everything it needs plus an SMS summary, all in one action.
A daily sweep flags cases due soon or already late, alerting the requesting clinician by SMS and email and the branch on screen.
- STL scans and case documents stored in the patient's encrypted media library
- Full status lifecycle from pending to delivered, with a timeline
- One-click follow-up chaser to the lab by email and SMS
- Due-soon and overdue filters with live counts
- Printable work orders
Growth & Insights
Marketing Based on Data
With DentalKing software, owners and administrators are provided with a detailed view of the acquisition channels that patients who patronize their services come from as well as each channel's gender distribution.
Wastage in terms of spending marketing budgets on acquisition channels that don't yield much clients are avoided. Decisions are therefore made based on what the data dictates instead of trial and error.
- Patient counts per channel with gender and age-band breakdowns
- Revenue, outstanding balances and cost per patient for every channel
- Track channel spend against the patients it actually brought in
- Top services purchased by each channel's patients
- Printable report with charts on your letterhead
And everything
else it does
Beyond the highlights above, DentalKing ships a complete operating layer for your practice. Every main feature below lists what's inside it.
Patients & Records
Patient Registry & Search
- One search box that finds patients by number, name, phone or area
- Photo upload or live webcam capture, and printable patient ID cards
- Insurance cover with up to three priority levels per patient
- Automatic welcome SMS on registration
- Non-guessable patient numbers that keep patient links secure
Medical Histories
- Structured questionnaires: allergies, medications, conditions, dental history and habits
- Secure fill-at-home links by SMS, email or WhatsApp
- Patient-completed submissions arrive clearly tagged
GDPR & Data Privacy
- Full export of everything held on a patient — printable, Excel or JSON
- Irreversible anonymization for erasure requests, with a typed confirmation gate
- Clinical and financial records preserved for legal retention
- Every export and anonymization is audit-logged
Linked Patient Panels
- Link each patient to a health professional
- Service-by-service billing report per clinician's panel
- Outstanding balances and payment drill-down, printable on letterhead
Scheduling & Patient Flow
Public Online Booking
- Patients pick a provider, day and time from real, live availability
- Identity check with automatic lockout on repeated wrong attempts
- Double-booking guards for providers and rooms
- One-click switch to turn the public page on or off
Smart Waiting List
- Register patients with urgency, preferred provider, service and time windows
- A cancellation automatically texts the best-matching patient a single-use offer link with a countdown
- Declines and expiries cascade to the next candidate — no staff action needed
- Accepted offers book instantly as confirmed, with SMS to patient and provider
- Patients can join the waiting list themselves from the booking page
Appointment Reports & KPIs
- Five reports: appointment list, efficiency KPIs, recalls, daily schedule and no-show & cancellation
- Attendance, cancellation and no-show rates, wait and chair times, start delays and reminder coverage
- Punctuality analysis that separates patient lateness from clinic start delays
- Slots refilled from the waiting list, plus an offer funnel report
- Charts on every report, letterhead printing, Excel and PDF downloads
Clinician Calendar Feeds
- Each clinician subscribes to their own schedule in Google, Apple or Outlook Calendar
- Private, read-only links that can be regenerated instantly
- Clinical notes deliberately kept out of third-party calendars
Communication & Engagement
SMS Delivery Log
- Every message the practice sends, recorded with recipient, text, staff member and network response
- Category filters — reminders, aftercare, feedback requests, lab alerts and more
- Sent-today, this-month and all-time counters
- Messages go out under your own clinic sender name
- You provide your local SMS gateway provider — we integrate it free, and SMS costs stay between you and your provider
Patient Feedback
- Day-after rating invitations to attended patients
- Private 1–5 star ratings with written comments — never auto-published
- Response rate, average rating and per-provider breakdowns
Money & Accountability
Payment Reversals
- Reverse a payment, an invoice line, or a whole invoice — with a mandatory typed reason
- Product stock returned to the shelf automatically
- Dedicated reversed-transactions and reversed-payments audit reports
Petty Cash Memos
- Dated expense lines with your own expense categories
- Monthly category spending caps enforced as staff type
- Named approver on every memo and an SMS summary to the owner on completion
- Printable memo slips and a filterable records browser
Reports & Analytics
- 25+ reports: appointments, payments, transactions, patients owing, cash balance, profit, services, stock and staff activity
- Date-range presets, with copy, CSV, Excel, PDF and print export
- Every report printable on your clinic letterhead
- Consolidated all-branches reporting for practice groups
Activity Logging
- Every action recorded — who, what, when, from which module
- IP address, device and location on every entry
- Filterable by staff member and date range
Platform & Administration
Multi-Branch Management
- Each branch keeps its own identity on receipts, reports and letterheads
- Per-branch service pricing with a shared base price list
- Branch switcher in the top bar plus a consolidated all-branches view
- Records automatically stamped to the branch they were created in
Roles & Permissions
- Tick-box permission grid covering 270+ individual capabilities
- One permission per action — separate view, add, edit and delete rights
- Money figures hidden from roles without the "Can See Examination Amount" permission
- Clinical records belong to their creator — colleagues request access, and the owner approves by SMS-notified workflow
Staff Accounts
- Guided account creation with an automatic welcome SMS
- Enable or disable accounts — history is never orphaned by deletion
- Multi-branch access grants and a personal calendar color per clinician
Languages & Currency
- Six languages: English, French, Spanish, Portuguese, Arabic and Chinese
- More languages can be added on request — just ask
- Right-to-left layout support and a per-user language override
- Large Text Mode for easier reading
- Multi-currency with your symbol on every figure and printout
Clinic Settings & Custom Lists
- Opening hours, slot lengths, SMS switches, tax rate, quotation validity and link expiry — all clinic-tunable
- Your own diagnoses, complaints, appointment statuses, rooms, procedure groups and specialities, each with its own color
- New reference values go live instantly across the calendar and reports — no software update
- An explanatory tooltip on every setting
Practice Dashboard
- Staff, patient, expense and stock cards at a glance
- Lab work alerts with one-click through to overdue cases
- Branch switching and consolidated group figures for managers
Safe by Design
- Automated backups of your clinic's data
- Clinical notes and patient media encrypted at rest
- Clinical records are soft-deleted — never destroyed
- Automated daily sweeps: reminders, prescription expiry, overdue treatment and lab alerts
- Secure patient links throughout: single-use tokens, identity checks, expiry and rate limiting
Loved by dental
clinics like yours
We grew from two branches to six in about three years — each one monitored remotely, without having to be everywhere at once.
Active Point Dental ClinicMulti-branch dental practice, with us since 2018Billing and SMS receipts took the friction out of every payment — patients see exactly what they paid, and its easy to track all payments.
The activity log changed how we run the clinic. We know who did what and when, so accountability is no longer a guessing game.
Onboarding took a single day, and the support team actually answers when we reach out. That alone made switching worth it.
DentalKing is a great system that digitally transform and streamline your dental practice, whether you are a single practitioner starting off or well established. With a simple click, you can manage appointments, keep track of patient records, inventory, follow up with your financial insights and many other features in an all-in-one platform. Above all, customer service is optimal.
Excellent dental software! It is user-friendly, reliable, and has significantly improved our workflow. Appointment scheduling, patient records, and billing are all well organized. Highly recommended for any dental practice.
This management system is everything a dental clinic needs to serve patients. It is very simple and easy to use. DentalKing Software has gradually erased our manual system of entries, thereby showcasing transparency and accountability.
My company has been using this software over 7 years and we have really enjoyed using it. Easy to learn and teach. Very good.
We grew from two branches to six in about three years — each one monitored remotely, without having to be everywhere at once.
Active Point Dental ClinicMulti-branch dental practice, with us since 2018Billing and SMS receipts took the friction out of every payment — patients see exactly what they paid, and its easy to track all payments.
The activity log changed how we run the clinic. We know who did what and when, so accountability is no longer a guessing game.
Onboarding took a single day, and the support team actually answers when we reach out. That alone made switching worth it.
DentalKing is a great system that digitally transform and streamline your dental practice, whether you are a single practitioner starting off or well established. With a simple click, you can manage appointments, keep track of patient records, inventory, follow up with your financial insights and many other features in an all-in-one platform. Above all, customer service is optimal.
Excellent dental software! It is user-friendly, reliable, and has significantly improved our workflow. Appointment scheduling, patient records, and billing are all well organized. Highly recommended for any dental practice.
This management system is everything a dental clinic needs to serve patients. It is very simple and easy to use. DentalKing Software has gradually erased our manual system of entries, thereby showcasing transparency and accountability.
My company has been using this software over 7 years and we have really enjoyed using it. Easy to learn and teach. Very good.
DentalKing software is trusted by dental clinics worldwide
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